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Glossary

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An easy-to-remember telephone number that provides a single point of contact for citizens to request non-emergency local municipal government information, programs and services provided by the City of Brampton and Region of Peel

Security ID that allows access to applicable municipal buildings and facilities

The Access to Information (Act) gives Canadian citizens, permanent residents and any person or corporation present in Canada a right to access records of government institutions that are subject to the Act, such as expenses, contracts and correspondence

The Accessibility for Ontarians with Disabilities Act, referred to as ADOA in this document, is the legislation related to providing a Barrier-Free Ontario for All People with Disabilities

The Acting Mayor shall be determined in accordance with Section 3 of the Procedure By-law

The deadline to have items added to an agenda. Deadlines and publishing dates for each Committee and Council can be found in this document

A non-partisan, non-profit association, of Ontario’s 444 municipalities, working together to achieve shared goals and meet common challenges

Parliamentary authority publication, outlining procedures on how to conduct an official government body meeting or formal meetings for companies or organizations

The Emergency Management Office is divided into three main portfolios, Emergency Management, Business Continuity and Emergency Public Education, to provide the City with assistance and support in the case of any emergency situations.

BRIMS is the Brampton Records and Information Management System

Rule or law adopted by Council regarding City standards; by-laws are the primary legislative instrument of municipalities in Ontario. A by-law becomes effective on the date it is enacted unless it specifies otherwise

A made-in-Canada solution designed to help employers, diversity and inclusion/human rights/equity, and human resources practitioners effectively address the full picture of diversity, equity and inclusion within the workplace

The Mayor or presiding officer of a meeting

The Chief Administrative Officer, referred to as the CAO in the document, is the senior executive who manages and oversees the overall operations of the City

The Chief Information Officer, referred to as CIO in this document, is the senior executive who is responsible for traditional information technology and computer systems that support enterprise goals.

The City Clerk or Designate of the Corporation of the City of Brampton, supports Councils and Committees during meetings by providing administrative support

Member of Council who is elected to be a member of the Council of The Corporation of the City of Brampton.

The City of Brampton, also referred to as COB, in short-form.

Legal counsel on staff at the City who deals specifically with City litigation matters

Information provided in Closed Session (sometimes referred to as “In Camera”) is confidential and provided to Members solely for the purpose of their review and decision-making. Members are required to maintain the confidentiality of these materials. Although they are listed on the regular Council agenda; they are not provided within the agenda. They are printed on salmon paper

The Code of Conduct for Members of Council approved by City Council and administered by the Integrity Commissioner, reflects the City’s values and standards for professional conduct and behaviour

A Commissioner for Oaths is a person who is authorized to verify affidavits, declarations, and other legal documents

Any standing committee, functional, ad hoc, advisory committee, subcommittee or other committee or similar entity established for a specific purpose

A motion passed by a committee during a meeting and recommended for adoption by Council

When requesting to add, delete or defer items on an agenda, 2/3 of Council must provide consent for the request to be accepted.

A Constituency Assistant, referred to as a CA in this document, is the designated employee that supports Member(s) of Council

A company or group of people authorized to act as a single entity (legally a person) and recognized as such in law. The City of Brampton operating as The Corporation of the City Brampton is a Corporation for many business and legal purposes

The legislative body of the City consisting of all Council Members including the Mayor

Set out the responsibilities of Members of Council and are the main parliamentary authority governing meetings of Council and its committees. The procedures are found in Council’s Procedure By-law and the Municipal Act, 2001

A decision made by Council

Member elected as a City or Regional Council Member, excluding the Mayor

Reflecting the variety of unique dimensions, qualities and characteristics we all possess, allowing for a proper representation within the organization

Council suite of offices located on the east side of the 6th floor of City Hall

Designated website to search for Provincial legislation, including statutes and regulations

The legislation which regulates employment in the province of Ontario, including wages, maximum work hours, and workplace health and safety

FCM is a national organization of municipal governments

A statement, completed by the gift recipient and contains information about the gift, benefit or hospitality, including: name of recipient, description of gift, benefit or hospitality and circumstances under which it was received, who gave the gift, benefit or hospitality and date of receipt, estimated value

A list of all gifts, benefits and hospitality valued at $50 or more received by Members of Council and City staff. The registry is posted online for public viewing on a quarterly basis

Gifts, any items given to a Member of Council or City staff, valued at $50 or more

Private healthcare benefits provided by the City

The Mayor is the Head of Council.

Creating a culture that strives for equity and embraces, respects, accepts and values difference

The IPC is the agency established to work independently of the government to uphold and promote open government and the protection of personal privacy in Ontario

Digital Innovation & Information Technology, referred to as IT in this document, is a department responsible for all electronics and communications devices, including smartphones, iPads, computers and related software

The Office of the Integrity Commissioner acts as an independent key advisor to Council on a range of important issues, provides education and advice to Members of Council, and is responsible for presiding over complaints investigations related to Members

The Commissioner is appointed by and reports to the Legislative Assembly of Ontario. The Commissioner is independent of the government of the day and is accountable to uphold and protect access to information and privacy rights in Ontario

The City has established a Lobbyist Registry to enhance transparency by providing an ongoing record of persons who lobby City Hall and gifts received by the City’s public office holders, both elected and non-elected

The elected Head of Council of the City

A designated seating space for the media located in the City’s Council Chambers

The Mayor, Regional Councillors and City Councillors

Minutes are a record of the meeting, containing decisions, motions, votes, rulings and other information about proceedings. They are officially distributed to Members of Council with the subsequent meeting agendas. They are also provided to the public

A proposal by a Member to resolve and effect a decision

A city-wide plan to create an accessible space for everyone throughout all City of Brampton sites and centres

One of the most significant provincial statutes that governs municipalities in Ontario

The Municipal Freedom of Information and Protection of Privacy Act, referred to as MFIPPA in this document, is the legislation related to the access of information and protection of privacy

A proposal by a member to resolve and effect a decision at a Council meeting submitted to the Clerk in writing over the signature of the mover and seconder, being complete and correct

The Municipal Ombudsman is a discretionary position, acting independently and reporting to Council, to investigate any decision or recommendation made or act done or omitted in the course of the administration of the municipality

A results-based plan focusing on and engaging with employees as the precursor to delivering exceptional customer service and results for our community

Used to point out an error in procedure of a breach of the rules, calling attention to: a) any breach of the rules or order pursuant to this Procedure By-law; or b) any defect in the constituency of any meeting; or c) the use of improper offensive or abusive language; or d) notice of the fact that the matter under discussion is not within the scope of the proposed motion; or e) any other informality or irregularity in the proceedings of the meeting

Used to request immediate action on a matter affecting the rights and privileges of A) Council or Committee as a whole, or B) a Committee or Council Member. It is a procedure to call attention to a matter relating to: a) statements challenging the integrity of the Council, Committee or individual Members; or b) an individual Member (eg: statements made during the meeting naming that Member specifically, comments regarding a Member's character, an incorrect record of a Member's participation in a meeting contained in minutes approved in a Member's absence); or c) the rights and privileges of the Council or Committee (eg: the accuracy of published reports of its proceedings; the conduct of its officers, etc.)

A policy is a written directive, adopted by Council, for municipal operations. A link to City policies located on the City’s websites can be found here

Official intranet site for Members and employees of the City of Brampton

The rules governing the order and proceedings of the Council and the Committees of The Corporation of the City of Brampton

Protection of Privacy is the relationship between the collection and dissemination of information and data, the public’s expectation of privacy, and the related legal requirements

Council Chamber seating area for members of the public, including wheelchair accessible seating

Member of Council who is elected to be a representative at both the Council of The Corporation of the City of Brampton and the Council of The Regional Municipality of Peel

Concierge desk located on the main floor of City Hall

A verbal or written request for information or action related to a service provided by the City

A mobile phone that performs many of the functions of a computer; the device usually includes a touchscreen interface, Internet access, and an operating system capable of running downloaded applications

Established by City Council for a specific purpose

A set of step-by-step instructions to help staff carry out routine tasks that operationalize a policy or other legislation. SOPs aim to achieve safety, efficiency, quality output and uniformity of performance while reducing miscommunication and failure to comply with rules and regulations

A permanent committee comprised of Members of Council intended to consider all matters pertaining to Designated City business. The City has two standing committees: Committee of Council (divided into 4 sections: Community Services, Corporate Services, Economic Development and Culture and Public Works and Engineering); and Planning and Development Committee

An itemized listing of all compensation and expenses incurred by an individual

The length of time a Member serves as an elected official in a particular office

Parking ID pass

A division of the City for administrative or political purposes; there are 10 Wards in the City of Brampton

Council suite of offices located on the west side of the 6th floor of City Hall

Council

Related Links

Contact the City Clerk's Office

Mailing Address:
Brampton City Hall
2 Wellington Street West
Brampton, ON L6Y 4R2

Hours of Operation:
Monday to Friday, 8:30am to 4:30pm

Phone:

  • Dial 3-1-1 (Within city limits)
  • 905.874.2000 (Outside city limits)
  • 905.874.2130 (Teletypewriter or Text Telephone)
  • Visit www.311Brampton.ca
cityclerksoffice@brampton.ca