Glossary

311
An easy-to-remember telephone number that provides a single point of contact for citizens to request non-emergency local municipal government information, programs and services provided by the City of Brampton and Region of Peel
Access Card
Security ID that allows access to applicable municipal buildings and facilities
Access to Information
The Access to Information (Act) gives Canadian citizens, permanent residents and any person or corporation present in Canada a right to access records of government institutions that are subject to the Act, such as expenses, contracts and correspondence
Accessibility for Ontarians with Disabilities Act (AODA)
The Accessibility for Ontarians with Disabilities Act, referred to as ADOA in this document, is the legislation related to providing a Barrier-Free Ontario for All People with Disabilities
Acting Mayor
The Acting Mayor shall be determined in accordance with Section 3 of the Procedure By-law
Agenda Deadline
The deadline to have items added to an agenda. Deadlines and publishing dates for each Committee and Council can be found in this document
Association of Municipalities Ontario (AMO)
A non-partisan, non-profit association, of Ontario’s 444 municipalities, working together to achieve shared goals and meet common challenges
Bourinot’s Rules of Order
Parliamentary authority publication, outlining procedures on how to conduct an official government body meeting or formal meetings for companies or organizations
Brampton Emergency Management Office (BEMO)
The Emergency Management Office is divided into three main portfolios, Emergency Management, Business Continuity and Emergency Public Education, to provide the City with assistance and support in the case of any emergency situations.
BRIMS
BRIMS is the Brampton Records and Information Management System
By-law
Rule or law adopted by Council regarding City standards; by-laws are the primary legislative instrument of municipalities in Ontario. A by-law becomes effective on the date it is enacted unless it specifies otherwise
Canadian Centre for Diversity and Inclusion (CCDI)
A made-in-Canada solution designed to help employers, diversity and inclusion/human rights/equity, and human resources practitioners effectively address the full picture of diversity, equity and inclusion within the workplace
Chair
The Mayor or presiding officer of a meeting
Chief Administrative Officer (CAO)
The Chief Administrative Officer, referred to as the CAO in the document, is the senior executive who manages and oversees the overall operations of the City
Chief Information Officer (CIO)
The Chief Information Officer, referred to as CIO in this document, is the senior executive who is responsible for traditional information technology and computer systems that support enterprise goals.
City Clerk
The City Clerk or Designate of the Corporation of the City of Brampton, supports Councils and Committees during meetings by providing administrative support
City Councillor
Member of Council who is elected to be a member of the Council of The Corporation of the City of Brampton.
City of Brampton (COB)
The City of Brampton, also referred to as COB, in short-form.
City Solicitor
Legal counsel on staff at the City who deals specifically with City litigation matters
Closed Session Documents
Information provided in Closed Session (sometimes referred to as “In Camera”) is confidential and provided to Members solely for the purpose of their review and decision-making. Members are required to maintain the confidentiality of these materials. Although they are listed on the regular Council agenda; they are not provided within the agenda. They are printed on salmon paper
Code of Conduct
The Code of Conduct for Members of Council approved by City Council and administered by the Integrity Commissioner, reflects the City’s values and standards for professional conduct and behaviour
Commissioner of Oaths
A Commissioner for Oaths is a person who is authorized to verify affidavits, declarations, and other legal documents
Committee (of Council)
Any standing committee, functional, ad hoc, advisory committee, subcommittee or other committee or similar entity established for a specific purpose
Committee Recommendation
A motion passed by a committee during a meeting and recommended for adoption by Council
Consent
When requesting to add, delete or defer items on an agenda, 2/3 of Council must provide consent for the request to be accepted.
Constituency Assistant (CA)
A Constituency Assistant, referred to as a CA in this document, is the designated employee that supports Member(s) of Council
Corporation
A company or group of people authorized to act as a single entity (legally a person) and recognized as such in law. The City of Brampton operating as The Corporation of the City Brampton is a Corporation for many business and legal purposes
Council
The legislative body of the City consisting of all Council Members including the Mayor
Council Procedures
Set out the responsibilities of Members of Council and are the main parliamentary authority governing meetings of Council and its committees. The procedures are found in Council’s Procedure By-law and the Municipal Act, 2001
Council Resolution
A decision made by Council
Councillor
Member elected as a City or Regional Council Member, excluding the Mayor
Diversity
Reflecting the variety of unique dimensions, qualities and characteristics we all possess, allowing for a proper representation within the organization
East Wing
Council suite of offices located on the east side of the 6th floor of City Hall
e-laws
Designated website to search for Provincial legislation, including statutes and regulations
Employment Standards Act
The legislation which regulates employment in the province of Ontario, including wages, maximum work hours, and workplace health and safety
Federation of Canadian Municipalities (FCM)
FCM is a national organization of municipal governments
Gift Disclosure Statement
A statement, completed by the gift recipient and contains information about the gift, benefit or hospitality, including: name of recipient, description of gift, benefit or hospitality and circumstances under which it was received, who gave the gift, benefit or hospitality and date of receipt, estimated value
Gift Registry
A list of all gifts, benefits and hospitality valued at $50 or more received by Members of Council and City staff. The registry is posted online for public viewing on a quarterly basis
Gifts
Gifts, any items given to a Member of Council or City staff, valued at $50 or more
Group Health Benefits
Private healthcare benefits provided by the City
Head of Council
The Mayor is the Head of Council.
Inclusion
Creating a culture that strives for equity and embraces, respects, accepts and values difference
Information and Privacy Commission (IPO)
The IPC is the agency established to work independently of the government to uphold and promote open government and the protection of personal privacy in Ontario
Information Technology (IT)
Digital Innovation & Information Technology, referred to as IT in this document, is a department responsible for all electronics and communications devices, including smartphones, iPads, computers and related software
Integrity Commissioner
The Office of the Integrity Commissioner acts as an independent key advisor to Council on a range of important issues, provides education and advice to Members of Council, and is responsible for presiding over complaints investigations related to Members
IPC Commissioner
The Commissioner is appointed by and reports to the Legislative Assembly of Ontario. The Commissioner is independent of the government of the day and is accountable to uphold and protect access to information and privacy rights in Ontario
Lobbyist Registry
The City has established a Lobbyist Registry to enhance transparency by providing an ongoing record of persons who lobby City Hall and gifts received by the City’s public office holders, both elected and non-elected
Mayor
The elected Head of Council of the City
Media Gallery
A designated seating space for the media located in the City’s Council Chambers
Members of Council or Members
The Mayor, Regional Councillors and City Councillors
Minutes
Minutes are a record of the meeting, containing decisions, motions, votes, rulings and other information about proceedings. They are officially distributed to Members of Council with the subsequent meeting agendas. They are also provided to the public
Motion
A proposal by a Member to resolve and effect a decision
Municipal Accessibility Plan
A city-wide plan to create an accessible space for everyone throughout all City of Brampton sites and centres
Municipal Act
One of the most significant provincial statutes that governs municipalities in Ontario
Municipal Freedom of Information and Protection of Privacy Act (MFFIPA)
The Municipal Freedom of Information and Protection of Privacy Act, referred to as MFIPPA in this document, is the legislation related to the access of information and protection of privacy
Notice of Motion
A proposal by a member to resolve and effect a decision at a Council meeting submitted to the Clerk in writing over the signature of the mover and seconder, being complete and correct
Ombudsman
The Municipal Ombudsman is a discretionary position, acting independently and reporting to Council, to investigate any decision or recommendation made or act done or omitted in the course of the administration of the municipality
People Advantage
A results-based plan focusing on and engaging with employees as the precursor to delivering exceptional customer service and results for our community
Point of Order
Used to point out an error in procedure of a breach of the rules, calling attention to: a) any breach of the rules or order pursuant to this Procedure By-law; or b) any defect in the constituency of any meeting; or c) the use of improper offensive or abusive language; or d) notice of the fact that the matter under discussion is not within the scope of the proposed motion; or e) any other informality or irregularity in the proceedings of the meeting
Point of Personal Privilege
Used to request immediate action on a matter affecting the rights and privileges of A) Council or Committee as a whole, or B) a Committee or Council Member. It is a procedure to call attention to a matter relating to: a) statements challenging the integrity of the Council, Committee or individual Members; or b) an individual Member (eg: statements made during the meeting naming that Member specifically, comments regarding a Member's character, an incorrect record of a Member's participation in a meeting contained in minutes approved in a Member's absence); or c) the rights and privileges of the Council or Committee (eg: the accuracy of published reports of its proceedings; the conduct of its officers, etc.)
Policy
A policy is a written directive, adopted by Council, for municipal operations. A link to City policies located on the City’s websites can be found here
Portal
Official intranet site for Members and employees of the City of Brampton
Procedure By-law
The rules governing the order and proceedings of the Council and the Committees of The Corporation of the City of Brampton
Protection of Privacy
Protection of Privacy is the relationship between the collection and dissemination of information and data, the public’s expectation of privacy, and the related legal requirements
Public Gallery
Council Chamber seating area for members of the public, including wheelchair accessible seating
Regional Councillor
Member of Council who is elected to be a representative at both the Council of The Corporation of the City of Brampton and the Council of The Regional Municipality of Peel
Service Brampton Centre
Concierge desk located on the main floor of City Hall
Service Request
A verbal or written request for information or action related to a service provided by the City
Smartphone
A mobile phone that performs many of the functions of a computer; the device usually includes a touchscreen interface, Internet access, and an operating system capable of running downloaded applications
Special Committee (also referred to as "Ad-Hoc Committee)
Established by City Council for a specific purpose
Standard Operating Procedure (SOP)
A set of step-by-step instructions to help staff carry out routine tasks that operationalize a policy or other legislation. SOPs aim to achieve safety, efficiency, quality output and uniformity of performance while reducing miscommunication and failure to comply with rules and regulations
Standing Committee
A permanent committee comprised of Members of Council intended to consider all matters pertaining to Designated City business. The City has two standing committees: Committee of Council (divided into 4 sections: Community Services, Corporate Services, Economic Development and Culture and Public Works and Engineering); and Planning and Development Committee
Statement of Remuneration and Expense
An itemized listing of all compensation and expenses incurred by an individual
Term of Office
The length of time a Member serves as an elected official in a particular office
Transponder Tag
Parking ID pass
Ward
A division of the City for administrative or political purposes; there are 10 Wards in the City of Brampton
West Wing
Council suite of offices located on the west side of the 6th floor of City Hall

Council

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